The Problem
We've seen it first hand, millions of dollars wasted on software that isn't really used or required anymore, but realising too late and so contracts just get stuck in a renewal cycle.
With dozens of contract renewals monthly in a security stack, we hear stories from customers and prospects daily about the overheads associated to keeping on top of this cycle - do we renew the contract? Do we replace it? If we replace it, what are we replacing with? How long do we need to replace this product and when does that work need to start?
Get Ahead with Decision Windows
ESProfiler helps organisations stay ahead of contract renewals through "Decision Windows" - now surfaced on the landing page of the ESProfiler platform.
A decision window consists of multiple milestones:
End Date: When the contract expires.
Legal Deadline: ESProfiler automatically parses all of your contracts and explicitly surfaces if you have any legal deadlines before the actual contract expiry by which you'd need to lte your provider know if you don't want to renew a contract.
Replacement Timeframe: Based on your organisation size, and the product/vendor in question, ESProfiler provides intelligent estimations on the "replacement timeframe", essentially, how long would it take to strip this product out and replace it with an alternative? If you're going to make the decision to replace, then you need time to do that, so making decisions with this timeframe in mind is vital.
Buffer: Let's say we estimate 6 months for replacement, well we don't want to start that process exactly 6 months before the contract expires, we want to add a buffer period to account for unexpected delays and hurdles. This is also a factor of all of the above time windows and the organisation and product context too t help give you that piece of mind.
Focus Where It's Important
Decision Windows help scope the overwhelming security stack down to higher priority items, letting you focus your attention on the products that matter at that time, and that's not all - at ESProfiler, we are working on lots of new exciting features to help you get clarity and build that full renewal picture as smoothly as possible.
